Legalization of Foreign Employees for Companies in Poland
We help employers legally and safely hire foreign employees in Poland by fully managing the entire legalization process: residence cards, work permits, document verification, MOS 2.0 processing, and continuous monitoring of all deadlines and case stages.
Case Management in a CRM System
Maria Kovalenko
Residence Card: Application in Progress Status: Waiting for the office appointment
Andrei Shevchenko
Employment contract renewal required. Expires soon.
Olena Bobrova
Legalization in Progress MOS 2.0: Stage 2/4
Audit Readiness: 94%
All documents have already been verified and approved, and the MOS 2.0 system is fully synchronized.
Active Cases at the Moment
673
Average Time to Submit
2 days
Who We Work With
We cooperate with companies that hire foreign specialists in Poland or engage them through B2B / JDG formats.
IT companies and office employees
Construction and renovation companies
Logistics and transportation companies
Manufacturing businesses and warehouses
Hotels and ресторан businesses
Small and medium-sized businesses
Accounting and recruitment agencies
What Problems We Solve for Employers
When hiring foreign employees, companies often face situations where it is important to clearly understand a person’s legal status and the validity of their documents in advance. We handle exactly these issues.
If a residence card, visa, or visa-free stay is about to expire
We monitor all deadlines in advance and advise what steps should be taken to avoid violations.
If it is unclear whether a person can be legally employed
We verify documents, legal grounds for stay, and provide a clear answer regarding legal employment eligibility.
If there are mistakes in work permits
We analyze whether the position, employer, and employment conditions match the permit to help avoid future problems.
If an employee is applying for a residence card
We fully manage the process: from document preparation to communication with the MOS 2.0 system and the employer.
If there is no deadline control
All information is managed in a CRM system, while automated notifications remind about important dates and required actions in advance.
If cooperation with a foreigner is based on B2B / JDG
We verify the legality of the cooperation model and ensure compliance with Polish regulations.
Our Services
We provide full support with documentation and legalization processes for foreign employees so companies can focus on business operations instead of bureaucracy.
Full Legalization Support
Preparation of documents, processing through MOS 2.0, and assistance for both the employee and employer at every stage.
Work Permit Processing
Verification of legal grounds, documentation, and employment conditions.
Candidate Verification Before Hiring
We analyze whether a person can work legally and determine which documents are required.
Audit of Current Employees
We check the validity of residence cards, visas, permits, and identify potential risks.
Management of Employee Groups
We support multiple company employees simultaneously while monitoring each individual case.
B2B / JDG Support
Verification of the legality of entrepreneurial cooperation with foreign nationals.
Family Support for Employees
We assist with residence cards for spouses and children, including family reunification procedures.
Accounting and HR Support
If needed, we involve specialists to assist with HR and accounting matters.
How We Control the Process
Every case is recorded in our system, allowing full control over documents, deadlines, and all stages of the legalization process.
Document Expiration Monitoring
We track all important dates and notify clients in advance about upcoming renewals.
Real-Time Case Statuses
The system is integrated with INPOL, so any status changes are automatically updated.
Employer Documentation
We explain which company documents are required for each specific case.
Reminders
We proactively notify clients about renewals, application submissions, and other mandatory actions.
Internal CRM System
All history, documents, and case stages are managed inside the SKILLDOCS system.
Require Attention
8
Case Monitoring in SKILL-DOCUMENTS
MOS 2.0 Documents
Fully up to date
127
Documents Require Renewal
The document validity period will expire within 45 days.
8
Pending Decisions
Applications have already been submitted and are currently under review.
70%
Residence Card Collection Appointment Scheduled
The date and time of the visit to the immigration office for residence card collection have been assigned.
12
Work Through MOS 2.0
We prepare applications, assist with employer documentation, and guide employees through every stage of the process.
Working with Foreign Contractors Through B2B / JDG
Before starting cooperation with a foreign entrepreneur, it is important to verify not only the agreement itself, but also the legal basis of their stay in Poland.
JDG Verification
We verify business registration details and the basic information of the contractor.
Legal Basis of Stay
We check under which legal status the foreigner resides in Poland and identify any work-related restrictions.
B2B Agreement Review
We analyze whether the cooperation could be interpreted as disguised employment instead of genuine B2B cooperation.
Accounting Documentation
We advise which data and documents should be collected before cooperation begins.
B2B Verification Stages
Contractor Information
JDG, NIP, CEIDG/KRS, address, and agreement details.
Foreigner’s Documents
Residence card, visa, PESEL UKR, or other legal basis for stay.
Cooperation Model
What the person does, where they work, who manages the process, and how invoices are issued.
Final Assessment
What can be improved before cooperation begins and which documents should be retained.
Currently Managed by SKILL-DOCUMENTS
143
Employees and B2B contractors currently supported for partner companies.
Cooperation Formats
We offer different cooperation models — from one-time services to full ongoing support.
One-Time Service
For a single employee or a specific situation.
- residence card application
- work legalization
- document verification
Employee Verification
For companies that already employ foreign workers.
- verification of residence cards, visas, and permits
- list of risks and missing documents
- recommendations on what should be corrected
Group Support
For companies that need to manage several employees simultaneously.
- dedicated manager for the group
- deadline monitoring
- management of each case step by step
Ongoing Support
For employers who regularly hire foreign workers.
- verification of new employees
- document renewals
- support with MOS 2.0 and residence cards
Partnership
For accounting firms, HR agencies, and recruiters.
- client referrals to SKILLDOCS
- transparent partnership terms
- full client support by our team
How Cooperation Begins
A clear process from the first contact to full employee case management.
Contact
You submit a request or contact us directly.
Analysis
We identify which tasks and issues need to be resolved.
Proposal
Preparation of a cooperation proposal.
Document Collection
Compilation and preparation of required documentation.
MOS 2.0
Application submission through the system.
Monitoring
Tracking the case status and progress.
Finalization
Receiving the final decision and documents.
Why Companies Choose SKILL-DOCUMENTS
We handle immigration and legalization matters in a way that gives employers full visibility and understanding of their employees’ document status.
Deep Expertise in Foreign Employee Legalization
We work with all major immigration processes: residence cards, work permits, EU Blue Cards, family-related cases, and business-based legalization. This allows us to handle both standard and complex situations.
A Team That Speaks the Client’s Language
Our specialists communicate fluently in Russian, Ukrainian, Polish, and English, allowing smooth cooperation with both employers and employees.
Local Office in Warsaw
If necessary, clients can visit us personally, submit documents, discuss their situation directly, and receive consultation from a manager in our office.
We Work with Both Companies and Individuals
We understand both sides of the process — the employer and the employee. This helps us create practical solutions that work in real-life situations, not only on paper.
Additional Accounting Support Available
If a case goes beyond immigration matters, we can involve accounting and HR specialists for contracts, payroll, documentation, and related processes.
Full Support Even After Submission
Our work does not end once documents are submitted. We continue monitoring the case, tracking statuses, and informing clients about the next steps until the final decision is received.
Contact Us
Fill out the form, and our consultant will contact you within 24 hours.
What You Will Receive
- Free consultation and case analysis
- Personal manager from the first contact
- Clear understanding of which documents should be verified
- List of next steps
Frequently Asked Questions
How long does the employee legalization process take?
Timeframes depend on the specific procedure and the region where the case is being reviewed. For example, work permits, residence cards, document renewals, or candidate verification can take different amounts of time. After an initial analysis, we explain which steps will apply in your case and what can be prepared in advance to avoid delays.
Do you only work with large companies?
No, we are not limited to large employers. We work with small businesses as well as companies employing several dozen or even hundreds of foreign workers. You can contact us for a single case or for full ongoing support of your entire team.
What do you check before hiring a foreign employee?
Before employment, we analyze the legality of the person’s stay in Poland, the validity of their documents, nationality, and possible grounds for legal work. We also verify visas, residence cards, PESEL UKR, or other documents. After that, we provide a clear answer: whether the employee can be hired legally and what steps the employer needs to take.
Do you help with residence card applications?
Yes, we fully manage this process. We prepare the required documents, assist with applications, work through the MOS 2.0 system, and support the employee at every stage until a decision is issued.
Do you work with the MOS 2.0 system?
Yes, we actively use MOS 2.0 in cases where it is required. We help prepare applications correctly, collect documents, and guide the submission process. The employer receives clear instructions for their part of the procedure.
Can you check employees who are already working?
Yes, we conduct audits of existing employees. We review their documents, check expiration dates of cards, visas, and permits, and identify potential risks, highlighting what needs to be renewed or corrected in advance.
Do you work with foreigners under B2B or JDG models?
Yes, we also review such cases. We analyze the entrepreneur’s legal status, documents, residence basis, and compliance of the B2B model with legal requirements to minimize risks for the company.
Do you work across all of Poland?
Yes, we support clients throughout the entire country. Our main office is in Warsaw, with additional presence in Wrocław and Poznań, but most processes can be handled fully remotely without the need for in-person visits.
What happens if a rejection is issued?
In case of a refusal, we analyze the decision and explain the reasons behind it. Then we propose possible next steps: correcting documents, resubmission, or appeal if there are legal grounds to do so.